Business

5 Reasons Why You Need To Automate Your Business Process With Odoo

 

 

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Odoo is an enterprise-grade, Enterprise Resource Planning (ERP) software, an ERP software that has a wealth of features for automating almost any type of business.

A great American businessman once said, “The number one benefit of information technology is that it empowers people to do what they want to do. It lets people be creative. It lets people be productive. It lets people learn things they didn’t think they could learn before, and so in a sense it is all about POTENTIAL.” This is quoted by Mr. Steve Ballmer who was the chief executive officer of Microsoft Corporation from January 2000 to February 2014.

Information Technology (IT) can be simply defined as maintaining or sharing data using telecommunication systems and computers. It is proven that automation of tasks by applying IT can help businesses save both money and time. When a company automates their process to reduce costs, Business Process Automation (BPA) is applied. Odoo can fulfill this by providing easy-to-use modules.

If a company is doing well using manual business process, why is there a need for Odoo ERP software? If you think that doing things manually is good for your company (for instance, using applications such as Microsoft Excel to accomplish financial reports, keeping clients’ index cards for orders, or maintaining suppliers’ profile in folders) then your competitors would definitely love that. Below are the several reasons why you should at least think twice before continuing your business with a manual process:

 1st Reason: Cut Down Costs.

It is a fact that humans make mistakes and humans have limitations. Well, these mistakes and limitations have a cost. There is a tendency that we forget certain data like deadlines or payments. Most likely, financial problems will arise because of negligence. Odoo presents you with real time transactions to ensure that items such as inventory or due payments are accurate. You can now say that your account is updated from the item received until item is sold, resulting to a more accurate item and financial status flow. All details are recorded.

2nd Reason: Streamline Communications

It is a waste of time and energy when we receive and send out hundreds of emails every single day to appoint tasks. Are you sure you will be able to read and do all of the received emails? And are you sure the recipients would too? We have applications that handle Tasks, Calendar, and notes that are supposed to help us list our “daily tasks”. However, the problem is we still sometimes fail to do the first step which is to list it down. Odoo can show you a single dashboard of incoming and outgoing “to-do” requests. A single dashboard allows you see the transaction’s status and to which department the transaction is assigned to. It makes the employees’ lives simpler by just clicking a button.

3rd Reason: Create a Clear Approval Hierarchy

We define organizational hierarchy as a common, pyramid-like organization where one person is in charge of a functional area (engineering, finance, marketing) with one or more subordinates handling the sub-functions.  The higher you are in the level, the higher your authority is in the company compare to the lower ones. Also, delegation of tasks/orders comes from the top management up to the bottom. Odoo will guarantee good coordination with upper level of management that results to correct process being followed. In addition, the people on the upper level do not need to be on every step of the operations unless they are really needed. They will just come into the picture if they are the approver or checker. This will give the upper management more time to think about how to develop and expand the business. In conclusion, they are using time wisely.

 

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4th Reason: Give a more accurate overview about the business

Odoo will not only help you evaluate your company if there is bottling up at some point of the operation, it can also update information in just one click. You will be able to see a more accurate figures or numbers when it comes to requests, sales, purchases, and many more. This way, you can study and analyze on how you can improve your business.

5th Reason: Ownership of Responsibility and Assessment

It is not a surprise that employees would protect themselves when they commit mistakes. It is usual that they would put blame to other colleagues when damages occur. With Odoo, you give employees ownership of each step. You can easily monitor which task is assigned to whom, so you would know who among your employees needs improvements/trainings. In addition, you can also monitor employees’ performance like who can work quickly and who needs assistance with the load.

When we say “automation”, it doesn’t always mean complicated systems. Simple step-by-step hits could produce a considerably major effect on your company’s competence. For business owners and employees, time is gold. One of the best ways to maximize time is using Odoo that will ensure quality and efficiency which both the business owners and the employees would benefit from.

*Nexact Data Systems gives free consultation on how Odoo can help you in your business process. For free consultation, feel free to email us at info@nexactdata.com*